How I work as an event photographer before, during and after the conference
When companies or organizations book a photographer for an event, it's not just about getting some good photos. It's also about getting a partner who works in a structured way, understands the purpose – and delivers without being disruptive. And that's who I am.
Here is an overview of how I typically approach the task – from preparation to submission.
Before the event: Preparation and expectation setting
Before the camera is even turned on, I make sure I understand what the event is about. What is the purpose of the images? Who is the target audience? Will the material be used for SoMe, press, internal communication – or all of them?
We review practical matters such as:
Times and locations
Admission requirements and program
Special requests for motifs, people or situations
I also note whether there is a need for photos on the day itself, and what mood you want to convey.
During the event: Discreet presence and flexible coverage
When the event gets underway, I usually work alone and without crowding. This means that I move freely but discreetly – and make sure to capture both the overview and the details: Everything from presentations and panel debates to reactions in the hall, networking breaks and the mood in the room.
I always keep an eye on light, angles and movement – and adjust continuously, without interrupting or stopping.
If selected images are needed on the day, I will send a small selection directly from the location or shortly afterwards.
After the event: Editing and delivery
The images are sorted and edited to fit the visual expression you need – and so that they appear professional but natural.
You can see examples of event photos here:
You will usually receive all finished images within 24 hours – in both high resolution and web-friendly formats. The images are delivered with full usage rights for your own channels, and I always keep a backup copy for at least a month.
A process that gives peace of mind
For you as organizers, it's important to be able to trust that the photography will run smoothly. It's about planning, presence and delivery – and it all starts with good communication.
Read more about how to ensure the best photos for LinkedIn from your event here:
If you have any questions or would like to know how I can help with your next event, you are always welcome to get in touch .